4.1 Meeting Place: All meetings of the Regular members shall be held at the principal place of the Association, or at such other place as shall be determined by the Board of Directors, and the place at which any such meeting shall be held shall be stated in the notice of the meeting.
4.2 Annual Meeting Time: The annual meeting of the Regular members for the election of directors and for the transaction of such other business as may properly come before the meeting shall be held each year at a time and place designated by the Board of Directors.
4.3 Annual Meeting Order of Business: At the annual meeting of the Regular members, the order of business shall be as established by the Board of Directors, and shall include election of directors.
4.4 Special Meetings. Special Meetings of the Regular members for any purpose may be called at any time by the President, with approval of a majority of the Board of Directors, or by ten percent (10%) and/or seven (7) or more of the Regular members.
a. Notice of the time and place of the Annual Meeting of Regular members shall be sent to each Regular member of record entitled to vote at such meeting in accordance with Section 9.1 of these Bylaws, not less than thirty (30) days in advance of the meeting.
b. Notice of the time and place of each Special Meeting and the reason for which the meeting is called, shall be sent to each Regular member of record entitled to vote at such meeting, in accordance with Section 9.1, not less than ten (10) days (or, in the case of mergers or sales of assets or dissolution, twenty (20) days) in advance of the meeting.
4.6 Voting Record. At least ten (10) days before each meeting of Regular members, a complete record of the Regular members entitled to vote at such meeting shall be made, arranged in alphabetical order, and shall be kept on file at the main office of the Association for a period of ten (10) days prior to such meeting. The record shall be kept open at the time and place of such meeting to enable any Regular member the opportunity to inspect the record.
4.7 Quorum and Vote
a. A Quorum at any Annual, Regular, or Special meeting of Regular members shall consist of the Regular members of the Association present at such meeting.
b. The votes of the majority of those present at any properly called meeting of Regular members at which a quorum, as defined in this paragraph, is present, shall be sufficient to transact business.
c. A minimum of seven (7) regular members are necessary to constitute a quorum.
4.8 Voting Rights
Except as otherwise provided in these Bylaws, or to the extent that voting rights are limited or denied by the Articles of Incorporation, each Regular member, on each matter submitted to a vote at a meeting of Regular members, shall have one (1) vote.
Members may vote by proxy under the following conditions. Proxies shall be permitted as long as they are received in writing by the Association at least five (5) days prior to the meeting. Proxies may be submitted in writing by way of regular mail, fax, or email.